Managing information about two or three job postings at your company is easy and can be done even in some simple tool or spreadsheet. However, as the number of postings, candidates and other information grows, it becomes increasingly difficult not to get lost in the data and maintain a clear overview. There are candidates with their names, addresses and positions they are applying for. There are also job postings with salaries and managers who want to hire people for those positions. Those pieces of information are related to each other and we will show you how to effectively manage and view them with Lumeer.
As Lumeer allows us to put similar data to collections, we will want to store information about candidates, job postings and company’s employees in separate collections. It’s the most intuitive way because candidates have similar attributes, e.g. name, address, phone number or the date they applied for a job at the company. On the other hand, postings have their names and salaries that are offered for them and hiring managers are employees of the company.
Let’s have a look at current situation – we want to see only candidates that applied after a certain date. That can be easily done by selecting Candidates collection and adding a filter to search box. Right now, we don’t need to see candidates’ contact information, so we hide those columns. We also sort rows by date of application, just by clicking on the column title.
There can be of course multiple candidates for one posting, and, on the other side, some of our candidates have a broad range of skills and have applied for multiple postings. We easily created links between Candidates and Postings collections and now we want to see linked records. Just after entering first characters, Lumeer gives us relevant suggestions.
After choosing one of suggested values, we now see data from both collections in one table. If there are more postings connected to one candidate, they are wrapped in one line, but we expanded Eric’s and can do the same with Graham’s by clicking on small green plus sign in top right corner of the cell.
Salaries in postings are in different currencies, but to make comparison simpler, we would like them to be in one currency. That can easily done, as Lumeer understands the meaning of the salary column, offers us a list of currencies we could use and recalculates values based on currency we’ve chosen.
Let’s also add information about hiring managers to our perspective. Postings collection is linked with Employees collection in similar way that Candidates is linked to Postings, and we gave the link a name Hiring Manager, because there can be also other links between those collection, but with different meaning (e.g. Interviewer link says which employees should be present at interview for the posting) and we want them to be easily understandable.
Now we would like to know what budget do our hiring managers need. With few clicks and without hard work, we reverse the link and add aggregation function. Of course, we can write our own function, but there are some commonly used and Lumeer suggests them to us to make the process quicker.
And that’s it! We gained so many insights with just a few clicks, because this is Lumeer’s goal – to allow you to work with your data intuitively and effectively. Of course, there is a lot more that Lumeer can accomplish, e.g. looking at your data from map or calendar perspective, displaying them as a nice pivot table or making sure that you contact every candidate on time.